Prior to Scanning
Check the document or attachments, to see if they meet one of the criteria below:
- Too big i.e. large plans (bigger than A4)
- Contain images/photographs
- Multiple pages (5 and over)
No
CSO:
- Black out credit card details if applicable
- Stamp document with Date Stamp
- Scan to CSSupport icon from the printer and press start. If double sided then follow instructions
- After scanning, stamp document with Scanned Stamp and file in scanned document tray.
Yes
CSO:
- Record item on the Incoming Record Sheet
- Date stamp the documents (if multiple pages only stamp the first page)
- Attach a Items Not Scanned Pink Slip and place in a clear protector sheet and send to Records via internal mail
End of day procedure
- Send all scanned document/s to Records in an internal envelope clearly marked with the centre's name and date